Example Req - Do not fill, unpost, or put on hold: Senior Administrative Associate / Correspondence Writer

🔍 Main Campus, Business Affairs, California

📁: Academic

📅   : Dec 08, 2022 Post Date

📅   : 61774 Requisition #

The Office of the President is seeking a highly motivated Senior Administrative Associate / Correspondence Writer to compose and edit written communication on behalf of the President and the President’s Office. Reporting to the Executive Assistant to the Chief of Staff with a dotted reporting line to the Executive Assistant to the President, the candidate will have strong analytical skills and sound judgment. The Senior Administrative Associate / Correspondence Writer must display a high level of professionalism, diplomacy, and flexibility while handling sensitive issues and maintaining confidentiality in a complex and demanding environment.

CORE DUTIES*:

Perform various exploratory, information gathering and research functions to obtain factual information for written publication/communication.
Compose written material for diverse audiences, across a variety of channels.
Compile supplemental materials (i.e., images, video links, spreadsheets, biographies, executive talking points and other written materials) that support written communication.
Explore, develop, and maintain collaborative relationships with media, community organizations, and other targeted audiences.
Maintain department style standards.
Assist with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

*Other duties may also be assigned.

Education & Experience:

Bachelor's degree and two years of related experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Proven success in writing for publication in print, web, and other platforms.
Excellent writing, interpersonal, and oral communication skills with proven ability to present, write, edit, and organize thoughts in a clear, concise, and well-organized manner with exceptional attention to detail.
Thorough command of the English language and grammar.
Professional demeanor and ability to deal with a variety of personalities with a responsive customer-centric approach.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Ability to manage and prioritize multiple deadlines.
Excellent time management skills.
Proficient with Microsoft Office Suite.

WORKING CONDITIONS:

Occasional work on evenings and weekends.
This position is based on the Stanford main campus with the option of telecommuting/hybrid schedule subject to operational needs.

The expected pay range for this position is $xx to $xx per annum / hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information