Development Coordinator

BACKGROUND CHECK:

Final offers of employment are contingent upon the successful completion of a background check that may include employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record.

POSITION SUMMARY:

Stanford Medicine, which comprises Stanford University Medical School –a premier research-intensive medical school – and Stanford Hospitals and Clinics, nationally recognized for quality patient care and advanced technology – seeks motivated candidates with a high degree of professionalism for the position of Development Coordinator, serving two Assistant Vice Presidents on a dynamic new leadership team. The Development Coordinator is responsible for a wide range of projects in support of the fundraising and community outreach objectives of the Stanford University Division of Hospital and Medical Development. The Division is a newly integrated unit that reflects a strategic and coordinated approach to medical fundraising under the banner of Stanford Medicine.
Successful applicants for the Development Coordinator position will have excellent communications skills and the ability to prioritize, organize, and complete work assignments efficiently and effectively. Functioning as part of a team, the Development Coordinator role requires flexibility, accountability, enthusiasm, and sharp attention to detail. S/he serves as the interface between development officers or other managers with all internal and external constituencies of the School and Hospital. The successful candidate will be a highly qualified professional with the skills and demeanor to interact effectively with trustees and other key volunteer leaders, faculty members, business and community leaders, donors and prospective donors, school and hospital administrators, and other staff campus-wide, S/he will have strong writing ability, excellent research and analytical skills, project management skills, and experience working with executive-level professionals.


MAJOR RESPONSIBILITIES:

 
• Research, write and/or edit correspondence, reports, and other written materials.
• Produce documents, proposals and collateral materials for mailings, meetings and presentations.
• Manage manager’s calendar, including scheduling, room reservation/set up, and preparation of agendas and other needed materials.
• Gather and analyze information from various sources.
• Create/prepare documents including PowerPoint presentations and reports.
• Schedule travel and meetings on behalf of AVPs.
• Coordinate donor related meetings and events and insure that AVPs are well-prepared. Anticipate needs and address them proactively.
• Draft briefings and background materials for events and donor meetings.
• Maintain electronic records and compile standard and specialized reports and spreadsheets using a custom database.
• Process incoming gifts according to University procedures.
• Monitor budgets and process reimbursements.
• Gift fund tracking and reporting.
• Other duties as assigned.

QUALIFICATIONS:

• At least three years of related experience required, five years preferred.
• Four-year college degree or equivalent experience preferred.
• Demonstrated ability to manage several projects simultaneously and to work in a fast-paced and complex environment with sharp attention to detail and accuracy.
• Good judgment and the ability to work independently and reliably, and meet deadlines with a minimum amount of supervision.
• Superior interpersonal skills and enthusiastic team player in a busy office setting.
• Able to interact with a diverse group of individuals in a collaborative
and professional manner
• Excellent administrative skills including the ability to proactively identify issues and make suggestions for improvement, and to efficiently organize projects, tasks and records.
• Demonstrated proficiency in use of a broad range of software and computer systems, including Word, Excel, PowerPoint, Outlook (or comparable email system) and the Internet. Demonstrated ability to learn and use a complex, customized database management system with high degree of proficiency. Experience with Stanford Calendar and PostGrads database desirable.
• Excellent communication skills showing the ability to speak and write effectively and professionally.
• Previous experience in an academic medical center and/or nonprofit environment is highly desirable.
• Ability to maintain high level of confidentiality and discretion.

 

We are not able to provide relocation or sponsorship for this position. Stanford University is an affirmative action, equal opportunity employer.

Thank you for your interest!