Assistant Dean for Staff, Faculty and Facilities Administration

🔍 Graduate School of Education, Stanford, California

📁: Administration

📅   : May 16, 2013 Post Date

📅   : 52469 Requisition #

The Stanford Graduate School of Education (GSE) seeks a highly effective and experienced administrator to direct its staff and faculty support operations. The Assistant Dean for Staff, Faculty and Facilities Administration will take a leadership role in identifying, recommending, and establishing school administrative practices and policies and work closely with the GSE Dean and Associate Deans to execute the strategic direction of the school and ensure that the workforce is prepared to support this direction.

Reporting to the Sr. Associate Dean for Finance and Administration, the Assistant Dean will function as the School’s policy director for all human resources management issues and is charged with selecting, developing, training, and managing a high-quality, productive workforce. S/he will oversee and direct the work of the faculty affairs, administrative support, facilities, and human resources teams, supervising a team of 8-10 staff.
Job Responsibilities

40%: Human Resources

Collaborating closely with school leadership, managers and employees, the Assistant Dean provides advice, counsel and management of all aspects of the HR function including, but not limited to: organizational development and change management, employee relations; classification and compensation; recruitment and retention; performance management; and staff development.

•Manage employee recruitment, induction and retention
•Develop and manage new employee orientation and on-boarding strategies
•Provide manager support and training
•Mentor, coach, and serve as a sounding board/resource for school employees
•Manage employee involvement and engagement programs
•Build administrative capacity in support of the dean and faculty
•Work with managers to resolve employee relations issues
•Roll out University-wide human resources programs to the GSE
•Ensure that GSE is in compliance with University HR policies and State & Federal employment law
•Supervise the HR Administrator

20%: Facilities
•Direct school facilities planning and management and oversee the emergency response plan
•Develop policies on space usage
•Supervise the Facilities Coordinator

15%: Faculty Affairs
•In concert with the Associate Dean for Faculty Affairs, direct the school’s Faculty Affairs Office in matters of faculty recruitment, promotion, onboarding and retention
•Manage faculty conflict of interest issues
•Develop school policies related to sabbatical accrual, faculty leave, and faculty development
•Periodically review and propose changes to the faculty handbook and school bylaws
•Supervise the Faculty Affairs Officer

15%: Faculty Administrative Support
•Develop policies in support of faculty administrative support
•Ensure that faculty support work is allocated appropriately among support staff and adjust as necessary
•Supervise the faculty support team

10%: Other
•Partner with the Sr. Associate Dean in developing strategies to ensure adequate resources (human and other) to execute the Dean’s goals and initiatives
•Support the organizational development of the School’s programs and centers with respect to staffing and space
•Represent the Graduate School of Education on University committees for HR, faculty affairs, and operations
•Serve as the School’s administrative lead when the Sr. Associate Dean is not present

Requirements and Qualifications
The ideal candidate will have in-depth knowledge of university and school policies pertaining to human resources, faculty affairs and facilities; be facile with university administrative systems; and be a skilled and nuanced problem solver who can balance complex university and school policies with compassion and a commitment to finding solutions that serve the school’s interests, that of the individual, and comply with University policies. The incumbent will need to make frequent decisions that may have little or no established precedent. The ability to conduct thorough and thoughtful analyses and clearly communicate decisions will be essential to the incumbent’s success.

Other desired attributes include:
•Exceptional interpersonal skills, with the ability to establish and maintain productive working relationships with a wide range of individuals.
•Demonstrated ability to motivate and engage through highly effective presentations and communication
•Possess a clear and confident communication style which shows spirit, enthusiasm and integrity.
•Self-starter with the ability to work both independently and collaboratively, often relying on astute judgment, political acumen, and influencing skills in order to achieve specific outcomes.
•Ability to maintain confidentiality and deal tactfully with sensitive issues.
•Strong leadership ability in building cross-functional relationships.
•Ability to deal effectively with ambiguity and change.
•Proven ability to define issues, strategically and creatively plan options and propose solutions.
•Four year college degree required; master’s preferred. Requires 10+ years of applicable experience.

Final candidate will need to successful complete a background check before being employed by Stanford University.

Job #52469

Additional Information

Requisition ID: 52469

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.