Administrative
Associate, Separate Investments Division
Stanford
Management Company (SMC) is seeking qualified candidates for the position of
Administrative Associate, Separate Investments Division. SMC, a division of Stanford University, was
established in 1991, and is responsible for managing the University’s $20 billion
of endowment and trust assets and temporarily invested expendable funds.The majority of the University’s endowment
assets are invested in a diversified portfolio of actively managed financial
and real estate assets, deployed through external investment managers.
This
position will report to the Managing Director, Separate Investments Division
and will provide high quality organizational and administrative support to all
areas of the Separate Investments Division, including Charitable Trust Program,
School & Department Funds, Gift Securities and Investment Responsibility.This position is expected to support general
administrative tasks throughout the Department as needs arise, and may involve
multiple assignments with different Department staff members.
Responsibilities
Provide
general administrative support for the Separate Investment Division such as,
telephone coverage, processing mail, organizing and maintaining complex
department files, archiving investment documents, travel & reimbursement,
and coordinating staff meetings and department events. Work on special projects
as needed.
Provide
specific administrative support for School and Department Funds, including
maintaining mineral rights lease files, processing private equity call and
distributions, data entry and reconciliation of various investment systems,
databases, and reports. Perform spreadsheet analyses to monitor/track
investment details.
Provide
specific administrative support to the Gift Securities team including
maintaining files and database; researching individual gifts; reconciliations
including brokerage statements with GRASP (Gift Securities database); logging
incoming checks and certificates.Providing additional donor support as a full time member of the team
during Winter Closure.
Provide
specific administrative support to the Gift Securities Manager including
maintaining vault inventory list and preparing weekly reports for manager
approval; preparing agenda for weekly team meetings; updating team procedures;
providing coverage when the Gift Securities Assistant is out.
Profile
The ideal candidate
will have the following background:
BA/BS
degree or equivalent, with four to six years experience of office
administrative experience.
Good
accounting skills.
Must
be detail oriented and a self starter.
Able
to successfully manage multiple tasks and work effectively in teams or
independently, at times under pressure to meet tight deadlines.
Demonstrated
organizational, problem-solving, and decision making skills are essential.
Excellent
interpersonal and written communication skills.
Strong
customer service skills.
Proficient
with Excel, Word, and PowerPoint.
Excellent
judgment, high integrity and personal values consistent with values articulated
by SMC and Stanford University.
A
team orientation and strong interest in supporting the work of a university
endowment.
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