Administrative Associate

Psych 1 Program Administrative Associate (1A3):

This individual supports the coordinator of the Psychology One Program in all administrative aspects of a large course and teaching program. The position requires excellent organizational and communication skills, attention to detail, a willingness to help, and a positive attitude at all times.

Responsibilities include:
• Scheduling and maintaining quarterly calendar of speakers and activities
• Helping to schedule and plan events for the Psychology One teaching team, as well as for a small, but national-scale, annual teaching conference
• Interacting with undergraduate students to help them meet course requirements, including working with the Office of Accessible Education and answering students’ questions about course requirements
• Interacting with teaching assistants to support the logistics of course sections
• Interacting with faculty and program coordinator to support the logistics of lectures, including preparing the classroom for each lecture
• Communicating with students, teaching assistants, and faculty in person and via email in a concise and friendly manner
• Carefully reviewing (proofreading and providing feedback) course materials and teaching training materials.
• Managing a grades database using Excel and Stanford’s Axess
• Maintaining a class website using Stanford’s Coursework
• Monitoring student experiment participation using SONA and Excel
• Preparing exams (proofreading and photocopying), scanning multiple choice exams using scantron machine, compiling results in Excel, and organizing the return of graded exams to students
• Scheduling and proctoring make-up exams
• Regular photocopying and document shredding
• Purchasing supplies and processing reimbursements for program expenses
• Other general administrative support to coordinator

Qualifications: Excellent time management and the ability to set priorities and handle multiple projects simultaneously in a fast-paced environment. Strict attention to detail and ability to perform reliably error-free work. High proficiency in Windows, Word, Excel, Powerpoint, Email, WWW, and the ability to adapt quickly to other computer applications (i.e., Coursework, Axess). Excellent organizational, interpersonal, and communication skills. Demonstrated effective oral and written communication skills. Good judgment and sensitivity to confidential information. High energy level, enthusiasm, sense of humor, and flexibility. Honesty, positive attitude, and willingness to help a must. Knowledge of Stanford University and an interest in teaching and learning is helpful.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.