Administrative Associate

The Graduate School of Education at Stanford seeks an administrative associate to provide a full range of administrative support to a group of faculty. We are seeking an accomplished, highly motivated, and energetic self-starter to play a key role in administrative support for dynamic faculty and their research groups. The position involves daily interactions with professors and students. The administrator will be expected to solve problems and participate in a full range of tasks implementing appropriate solutions under minimum direction.

Responsibilities include, but are not limited to: SU finances, teaching and course support, purchasing, travel and reimbursement, calendars, coordination of special events, and general office tasks. Respond directly to inquiries and resolve problems based on policy and supervisor’s direction. Schedule professional obligations for faculty both within and outside Stanford University. Make complex travel arrangements. Prepare travel reimbursements. Monitor and maintain records. Draft, edit, and assemble reports and correspondence, which may require research and content changes. Prepare background materials, slides, and other presentation materials for reports and meetings. Coordinate course support with faculty, TAs and students. Serves as the first point of contact for the Center for Educational Research at Stanford (CERAS) building. Special projects as assigned.

Two-year degree and 3-5 yrs related work experience is desired. Demonstrated administrative experience required. Proficiency in Microsoft Office word processing, spreadsheet and project management is required. Knowledge of or willingness to learn new database software required. Strong written, oral communication and interpersonal skills required. Ability to work independently, as well as in a group setting, and to exercise mature judgment required. Knowledge of SU policies, regulations, and accounting is a plus.

Able to perform highly structured activities with set work procedures, rules and instructions (e.g., data-entry operator, file clerk).

All final candidates will be required to pass a background check before starting work at Stanford University.