Administrative Associate

🔍 Graduate School of Education, Stanford, California

📁: Administration

📅   : Mar 06, 2018 Post Date

📅   : 61229 Requisition #

The Graduate School of Education at Stanford seeks an administrative associate to provide a full range of administrative support to a group of faculty. We are seeking an accomplished, highly motivated, and energetic self-starter to play a key role in administrative support for dynamic faculty and their research groups. The position involves daily interactions with professors and students. The administrator will be expected to solve problems and participate in a full range of tasks implementing appropriate solutions under minimum direction.

Responsibilities include, but are not limited to: SU finances, teaching and course support, purchasing, travel and reimbursement, calendars, coordination of special events, and general office tasks. Respond directly to inquiries and resolve problems based on policy and supervisor’s direction. Schedule professional obligations for faculty both within and outside Stanford University. Make complex travel arrangements. Prepare travel reimbursements. Monitor and maintain records. Draft, edit, and assemble reports and correspondence, which may require research and content changes. Prepare background materials, slides, and other presentation materials for reports and meetings. Coordinate course support with faculty, TAs and students. Serves as the first point of contact for the Center for Educational Research at Stanford (CERAS) building. Special projects as assigned.

Two-year degree and 3-5 yrs related work experience is desired. Demonstrated administrative experience required. Proficiency in Microsoft Office word processing, spreadsheet and project management is required. Knowledge of or willingness to learn new database software required. Strong written, oral communication and interpersonal skills required. Ability to work independently, as well as in a group setting, and to exercise mature judgment required. Knowledge of SU policies, regulations, and accounting is a plus.

Able to perform highly structured activities with set work procedures, rules and instructions (e.g., data-entry operator, file clerk).

All final candidates will be required to pass a background check before starting work at Stanford University.

Job #52537

Additional Information

Requisition ID: 61229

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.