Administrative Associate

🔍 Human Resources Services, California

📁: Human Resources

📅   : Dec 14, 2017 Post Date

📅   : 61156 Requisition #

Note: Not all unique aspects of the job are covered by this job description

Job Code: 4101

Job Grade: D

JOB PURPOSE:

Provide routine administrative or operational support working from detailed instructions.

CORE DUTIES*:

Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.
Disseminate routine communications such as memos, notices, emails, and letters.
Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed.
Review invoices for accuracy, and initiate purchase requisitions.
Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
May make travel arrangements as directed in compliance with unit, university, and sponsor policies.
Create and maintain files and filing systems.
Setup office spaces and/or support coordination of basic office moves.
May provide guidance to temporary and student employees on routine matters.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma or equivalent.

Knowledge, Skills and Abilities:

Basic computer skills and demonstrated experience with office software and email applications.
Ability to follow through and complete assigned tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

Requisition ID: 61156

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.