• Cover phones for the Office of the CEO and maintain daily call log
• Help ensure seamless reception/front desk coverage by providing relief coverage of the front desk on a regular and/or ad-hoc basis
• Sort and distribute mail and packages to appropriate parties; prepare UPS, Federal Express and UPS/mail packages
• Maintain and order office and kitchen supplies
• Assist in materials preparation for a variety purposes including compiling and delivering Board materials
• Scan business cards and maintain contact database
• Assist with coordination and planning of events (reserving rooms and ordering catering for events on campus; assisting in event set-up)
• Organize ground transportation and secure hotel reservations
• As needed, plan and schedule calendar(s) based on consultation with all relevant parties. Proactively resolve calendaring conflicts
• Support hard copy filing system
• High school diploma and three to five years of administrative experience, or combination of education and relevant experience
• Proficient computer skills and demonstrated experience with Microsoft Office applications and other general office applications
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multi-task, and work with a high degree of self-motivation
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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My Submissions School of Earth, Energy & Environmental Sciences, Stanford, California
📁 Student Services
Post Date: May 02, 2014
School of Earth, Energy & Environmental Sciences, Stanford, California
📁 Student Services
Post Date: May 02, 2014
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.
Phillip Cheng
Office of the Vice Provost for Student Affairs
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School of Medicine
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Laura Lind
Office of the President and Provost
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