Accountant #3

🔍 School of Earth, Energy & Environmental Sciences, Stanford, California

📁: Student Services

📅   : May 02, 2014 Post Date

📅   : 60685 Requisition #

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Administrative Associate (six month fixed term)

Stanford Management Company (SMC) is seeking qualified candidates for the position of Administrative Associate. SMC, a division of Stanford University, was established in 1991, and is responsible for managing the University’s endowment and trust assets and temporarily invested expendable funds. The majority of the University’s endowment assets are invested in a diversified portfolio of actively managed financial and real estate assets, deployed through external investment managers.

This position will report the Executive Assistant to the CEO and will support the Office of the CEO and other SMC teams in a variety of administrative capacities. This position requires keen awareness of organizational realities and interpersonal skills to relate and communicate with all levels within the university. The Administrative Associate must, at all times, exercise good judgment and direction in carrying out his/her responsibilities.

RESPONSIBILITIES
• Cover phones for the Office of the CEO and maintain daily call log
• Help ensure seamless reception/front desk coverage by providing relief coverage of the front desk on a regular and/or ad-hoc basis
• Sort and distribute mail and packages to appropriate parties; prepare UPS, Federal Express and UPS/mail packages
• Maintain and order office and kitchen supplies
• Assist in materials preparation for a variety purposes including compiling and delivering Board materials
• Scan business cards and maintain contact database
• Assist with coordination and planning of events (reserving rooms and ordering catering for events on campus; assisting in event set-up)
• Organize ground transportation and secure hotel reservations
• As needed, plan and schedule calendar(s) based on consultation with all relevant parties. Proactively resolve calendaring conflicts
• Support hard copy filing system

PROFILE
The ideal candidate would have the following background:
• High school diploma and three to five years of administrative experience, or combination of education and relevant experience
• Proficient computer skills and demonstrated experience with Microsoft Office applications and other general office applications
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multi-task, and work with a high degree of self-motivation
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions

*A background check will be required for all final candidates

We are not able to provide relocation or sponsorship for this position. Stanford University is an affirmative action, equal opportunity employer.

Thank you for your interest!

Additional Information

Requisition ID: 60685

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.